AI Productivity Hub

Smart Check-ins
Your AI That Knows When to Reach Out

A Telegram bot that monitors your emails, tasks, and calendar, then contacts you only when it matters.

01 // The Challenge

Information Overload
is Real

Important things slip through the cracks when everything demands attention.

  • Emails pile up
    Partner requests get buried in the inbox
  • Tasks get missed
    Deadlines sneak up without warning
  • No smart prioritization
    Everything feels equally urgent
  • Context switching
    Checking multiple apps breaks focus

02 // Smart Check-ins

An AI That
Watches For You

Runs every 30 minutes, collects context from all your tools, and Claude decides if and how to reach out.

Email Monitoring

Scans for partner and urgent emails

Task Awareness

Knows what's due and what's priority

Calendar Context

Respects your schedule and commitments

Claude Decides

AI judgment on what matters NOW

03 // The Loop

5-Step Intelligent Cycle

Collect
Data
→
Analyze
Context
→
Decide
Action
→
Deliver
Message
→
Track
State
Emails, Tasks,
Calendar, Memory
Claude reviews
everything
None, Text,
or Call
Telegram with
action buttons
Remembers
last contact

04 // Data Collection

Gathering Context in Parallel

📧 Emails

  • Unread from last 7 days
  • Identifies partner/sponsor
  • Checks if already replied

✅ Notion Tasks

  • Tasks marked "Now"
  • Due today items
  • P1 priority this week

📅 Calendar

  • Today's events
  • Next 3 days preview
  • Conflict detection

🤝 Partnerships

  • Notion history lookup
  • Previous quotes
  • Outreach count

🧠 Memory

  • Current goals
  • Key facts
  • Pending items

💬 History

  • Last 3 days of chat
  • Previous check-ins
  • Call history

05 // Smart Gating

Respecting
Your Time

The system knows when NOT to bother you. Hard rules that can't be overridden.

  • No contact if checked in less than 2 hours ago
    Unless something is truly urgent
  • 7-10am is sacred creative time
    Zero interruptions during peak hours
  • Quiet after 10pm
    Everything can wait until morning
  • Knows pickup times
    Reminds 30min before, not during

06 // Three Outputs

Claude Decides: None, Text, or Call

Most Common

NONE

Nothing urgent. Keep working. No interruption needed.

Balanced

TEXT

Telegram message with context and action buttons.

"Partner email from Notion. You quoted $8K on Jan 20."
[📊 Evaluate] [😴 Snooze]
Urgent Only

CALL

AI voice call via ElevenLabs. For decisions and deadlines.

First asks permission in Telegram
[✅ Yes, call] [❌ Not now]

07 // Smart Features

Context That
Prevents Spam

The system doesn't just alert. It understands history and prevents redundant notifications.

🔍 Partnership Memory

If you get the 4th email from the same company (via different agencies), the system shows: "4th contact attempt. You quoted $8K on Jan 20. Status: awaiting response."

✉️ Reply Awareness

Checks your sent folder. If you already replied, it flags "ALREADY REPLIED on Jan 21" and won't nag you about it.

⏰ Time Intelligence

Knows your 8pm "second wind" is cortisol rebound, not real energy. Gently nudges toward sleep after 9pm.

08 // Integration Stack

What Powers It

Notion

Tasks + Partnerships

Google

Gmail + Calendar

Telegram

Messages + Buttons

ElevenLabs

AI Voice Calls

Claude

Decision Engine

Runs via macOS LaunchAgent every 30 minutes. Uses Bun + TypeScript. Logs to local files for debugging.

09 // The Result

Never Miss
What Matters

  • Partner emails surface at the right time
  • Tasks appear when they're due
  • Your focus time stays protected
  • Escalates appropriately (text vs call)
  • Learns from your patterns
  • Context, not just notifications

Build Your Own
Smart Check-ins

Join the AI Productivity Hub to learn how to build intelligent automation like this.

YouTube
@godago
Community
skool.com/ai-productivity
Course
autonomee.ai